All meeting rooms will have a data projector, PC (PowerPoint facilities), sound and internet.
You may review your presentation in the speaker preview room. This is an opportunity to run through your presentation, and there will also be technicians available for any assistance. If you wish to present directly from your laptop, please inform the technicians in the speaker preview room and they will confirm the VGA connector cables are available to provide to you.
Assemble in your session room at least 5 minutes before the session is due to start.
Ensure that you sit near the front of the room with easy access to the stage.
Ensure that you keep to the time allocated to you, as it will cause disruption to sessions if you run over your allotted time. The chairperson will have warning cards when you have 5mins/2mins remaining.
Please plan your presentation in a way to allow some questions within your presentation time. For individual presentations we recommend 20 minute presentation, then 10 minutes for questions.
We suggest that presenters end their presentations with a couple of questions in order to stimulate discussion after their presentation. Questions/ discussion should be after each paper and not at the end of the session.
BERA would like to thank all chairs for their most valuable contribution to the conference.
Please make yourself familiar with the session you are supposed to chair.
All meeting rooms will have a data projector, PC (PowerPoint facilities), sound and internet. There will be details at the front of the room with how to contact a technician if there are any technical problems.
At the beginning of the session check that all presenters have arrived. A short introduction of the presenter and institution can be announced at the beginning of each paper. For each paper questions and discussion should take place immediately after each presentation.
Keep to time and please be firm when reminding speakers to stop. Thank the presenters at the end and encourage those who wish to engage the speakers in lengthy discussion to do so over coffee. Please make any housekeeping announcements if requested and remind people of the next events on the programme.
If unfortunately some presenters fail to turn up to the session, please agree with the audience and other speakers how the extra time should be used (it may involve an earlier finish, a break, or allowing longer for each speaker). Try to ensure that each speaker is given the same amount of time for the presentation and discussion of their paper.