Terms and Conditions

BERA Conference

Confirmation

  • An email confirmation will be issued to all registrants on completion of this registration form. If you do not receive this email within 3 days of registering, please contact events@bera.ac.uk.
  • Joining instructions are sent at least 2 weeks before the Conference to delegates that have paid their registrations fees. If you have not received these at least a week before the Conference, please contact the Office at events@bera.ac.uk.

Cancellation

  • Notification of cancellation must be received by email to:  events@bera.ac.uk by the 6th June 2017. Cancellations cannot be received by phone. Please ensure you receive acknowledgement of this from the organisers if you cancel.
  • Cancellations will incur an administrative charge of 20% of the registration fee.
  • There is no refund for cancellation of the social events
  • After the 6th June 2017 there will be no refunds.
  • If you are a member, but pay the non-member rate, this will incur the same terms and conditions as a cancellation to get a refund for the difference.
  • If you select the wrong registration rate, or have a duplicate registration any changes will incur the same terms and conditions as a cancellation to get a refund for the difference.
  • Refunds will not be given for no-shows at the conference.
  • In the event of BERA cancelling the conference, BERA are only liable to pay any delegate fees already paid, and not personal travel arrangements. Delegates are advised to take out their own personal insurance to cover this.

Payments

  • Payment must be received prior to the conference. Access will not be permitted to the conference if full payment has not been received.
  • If paying by invoice, a purchase order number must be submitted.
  • If payment is not received by the date on the invoice, your registration will be cancelled, and you will need to register again at the current registration rates.
  • The invoicing option will close at least 2 months before the conference.

Data Protection

  • Data Protection Act 1998: I agree to BERA, processing personal data contained within the registration process, or other data which may be obtained from me or other people or organisations whilst I am applying for this event. I agree to the processing of such data for any purpose connected with my attendance at BERA, or my health and safety whilst on event premises or for any other legitimate purpose. By registering I agree to the terms and conditions above and confirm that payment for this event will be made in full before I attend.

Other

  • All delegates attending the session must pay the registration fee. This includes any panels or discussants that may only be attending for the one session, unless specifically invited by the BERA office.
  • Please note filming and photography will take place during BERA events. Your images will be held in accordance with the Data Protection Act. Images of yourself captured in the video recordings and/or photographs will be the copyright of BERA. They may be used in BERA advertising. You can request BERA to stop using your images at any time, in which case they will not be used in future materials but may continue to appear in materials already in circulation
  • Dietary/ Special requirements can not be guaranteed.
  • Your name, institute and country will be displayed on the mobile app within the network function.
  • BERA accepts no legal responsibility for facts stated or opinions expressed during the event. It is the responsibility of individuals to satisfy themselves as to which facts and opinions should be relied on in any way whatsoever.
  • If you require a visa letter to confirm your registration please complete the online registration form and make payment. Please email events@bera.ac.uk to request a letter after you have registered and made payment. Please note invitation letters can only be issued to invited speakers. Delegates and abstract submitters can be given a letter to confirm their registration/abstract submission. If your visa is declined we are only able to offer refunds in line with our cancellation terms and conditions
  • The registration fees do not include the insurance of delegates against personal accidents, sickness, and cancellations by any party, theft, loss or damage to personal possessions. Delegates are advised to take out adequate personal insurance to cover travel, accommodation, cancellation and personal effects.

For any other queries please email events@bera.ac.uk. Or check our frequently asked questions at: https://www.bera.ac.uk/about/faqs.

BERA Events

Confirmation

  • Your receipt is confirmation of your booking on the event.
  • Joining instructions will be sent at least a week before the event. If you have not received the joining instructions at least 3 working days before the event, please contact the BERA office at events@bera.ac.uk.

Cancellation

  • Cancellations must be made in writing to events@bera.ac.uk. Cancellations can not be made via the phone.
  • Refunds will only be offered for registrations made in writing at least 3 weeks before the event. Refunds will only be made for fees over £5, and will be subject to a £5 administration charge. No refunds will be offered for cancellations made less than 3 weeks before the event.
  • If you select the wrong registration rate, or have a duplicate registration any changes will incur the same terms and conditions as a cancellation to get a refund for the difference.
  • If you are a member, but pay the non-member rate, this will incur the same terms and conditions as a cancellation to get a refund for the difference.
  • In the event of BERA cancelling the event, BERA are only liable to pay any delegate fees already paid, and not personal travel arrangements. Delegates are advised to take out their own personal insurance to cover this.

Payments

  • Payment must be received before the day of the event. If invoices are requested and payment is not received, credit card details will be requested on the day as a guarantee. This will be charged in 2 weeks if payment has not been received within this time.

Data Protection

  • A delegate list will be printed in the final programme. This will only consist of your name and institution. If you do not want your name and institution to appear, please email events@bera.ac.uk.

Other

  • Delegates may make a name change for no additional charge if the fees are the same. However if a booking has been made incorrectly, this will incur the same terms and conditions as a cancellation.
  • If you are a member, but pay the non-member rate, this will incur the same terms and conditions as a cancellation to get a refund for the difference.
  • Dietary/ Special requirements can not be guaranteed.
  • Any event that is not on the BERA website, but is using the main BERA logo or the SIG logo has not been approved by the BERA office.
  • BERA accepts no legal responsibility for facts stated or opinions expressed during the event. It is the responsibility of individuals to satisfy themselves as to which facts and opinions should be relied on in any way whatsoever.
  • The registration fees do not include the insurance of delegates against personal accidents, sickness, and cancellations by any party, theft, loss or damage to personal possessions. Delegates are advised to take out adequate personal insurance to cover travel, accommodation, cancellation and personal effects.
  • Please note filming and photography will take place during BERA events. Your images will be held in accordance with the Data Protection Act. Images of yourself captured in the video recordings and/or photographs will be the copyright of BERA. They may be used in BERA advertising. You can request BERA to stop using your images at any time, in which case they will not be used in future materials but may continue to appear in materials already in circulation

For any other queries please email events@bera.ac.uk. Or check our frequently asked questions at: https://www.bera.ac.uk/about/faqs.

BERA Membership

Except where expressly agreed otherwise by us in writing every member of BERA shall be subject to these terms and conditions.BERA reserves the right to use discretion in all matters relating to membership.

Payments and Confirmation

  • The BERA membership year runs from January 1-December 31.Payments for members joining or renewing mid year are assigned to the year in which payment takes place, unless occurring within the renewal period. Direct debit memberships will automatically renew for the next year. We will notify you at least 10 days in advance of us taking your payment.
  • Membership is activated once full payment has been received
  • You will receive an electronic confirmation of payment Receipts in other formats, including hard copy will be issued on request
  • You will received a welcome email, with details of how to login to the website and further information at least 7 working days after joining.During busy times, please allow up to 28 (twenty eight) days for your membership application to be processed.
  • If paying by direct debit your first direct debit payment will be taken in the month after you join BERA through the website. Annual direct debit payments are taken at the beginning of January. If you are joining BERA by online application, you can only pay by credit or debit card. Sageonline handles our online credit and debit card transactions in a secure environment. We accept American Express, Visa, Mastercard and Maestro.
  • Payments for paper applications can be made in the following ways: Credit or debit card; Direct debit; Cheques by post made payable to “BERA” (ensuring you quote full name on the reverse of cheque); We do not accept payment by cash or payments in any currency other than UK pounds sterling. Communication Communication by the BERA Office will take place by email. It is your responsibility to ensure your email address and mailing address are up-to-date.

Cancellation

  • Once you have paid for your membership, we offer no refunds. Any cancellations for membership will be effective from the next membership year cycle. Cancellations must be made in writing to membership@bera.ac.uk.

Other

  • If you have paid at the full member rate but have recently retired or become a student you must inform the office in advance of the annual direct debit being taken. No adjustments will be given for circumstances changing and the BERA office not being informed in advance
  • If joining a SIG, your name and institution may be passed to the SIG convenor. However all other contact information is confidentially held with the BERA office. BERA members agree to adhere to the BERA Member Code of Conduct for the duration of an individual’s subscription.
  • A member who is found to be in breach of the code of conduct may have their membership revoked. If a member of BERA should know of, or become aware of, any breach of BERA Member Code of Conduct by another member they are under an obligation to notify BERA.
  • Please note filming and photography will take place during BERA events. Your images will be held in accordance with the Data Protection Act. Images of yourself captured in the video recordings and/or photographs will be the copyright of BERA. They may be used in BERA advertising. You can request BERA to stop using your images at any time, in which case they will not be used in future materials but may continue to appear in materials already in circulation

For any other queries please email membership@bera.ac.uk.

Forum Guidelines

The BERA Forum is open to all BERA Members. The aim is to stimulate discussions, ideas and debates and thus differences of opinion will be aired.

Posts are limited to a maximum of 500 words. Pictures and documents cannot be uploaded, however you can insert web links to this content.

By posting on the BERA Forum you agree to the following

  • Your full name and institution will appear on your posts and replies
  • Please do not use:
    • jargon, dense language and excessive references
    • inclusive and non-derogatory language
    • obscene or rude content, or content that belittles or attacks persons or groups
    • profane, obscene, rude, or illegal material or to sites that knowingly violate intellectual property rights
  • Provide links to sources where possible
  • The Forum is not intended to be a marketplace for any goods or services. However, you may find commercial links, job advertisement links, coupons, and other promotional offers on the forum.
  • BERA accepts no legal responsibility for facts stated or opinions expressed on the Forum and do not endorse any material. It is the responsibility of individuals to satisfy themselves as to which facts and opinions should be relied on in any way whatsoever.
  • By submitting content to the Forum you grant BERA royalty-free, unrestricted, permission to reproduce, or publicly display your user content in any medium and for any purpose, including commercial purposes.
  • A Member who is found to be in breach of the code of conduct may have their access revoked. If a member of BERA should know of, or become aware of, any breach of BERA Member Code of Conduct by another member they are under an obligation to notify BERA. More information on our code of conduct is online at: https://www.bera.ac.uk/about/bera-handbook.

Exhibitors

The terms and conditions of exhibiting and sponsoring are included below. The contract will be held as a valid liable contract, by which you will be bound.
 
PLEASE NOTE:
Exhibitors will not have access to the Conference Sessions. A registration fee will be requiredfrom those who wish to attend all, or any other part of,the Conference Sessions. Application will be considered in order of receipt of application forms accompanied by payment.
BERA reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to exhibitors/sponsors.
Access to the exhibition is authorised on presentation of a badge issued by BERA. Exhibitors’ badges do not allow you access into the lecture theatres.
 
Liability insurance
Equipment and all related display materials installed by exhibitors/sponsors are not insured by BERA, and BERA under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to exhibitors/sponsors. The exhibitor/sponsor agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space.